One of the major steps you can make in your professional career is taking up your first managerial post and all the tasks that come with that. You will need to be ready and have your time arranged to meet sudden events. There is no doubt that a number of the skills you learn will come from the experience of performing your new role daily. Nonetheless, there are steps you can take immediately to make the shift as smooth as possible and one of the areas you need to master immediately is time management. Give some thought to how new time management skills can aid you as you read on.

The root of your need for better time management skills is that the most effective uses of your time at this time aren’t doing the work yourself but seeing that others are. This requires you to hand over projects to the most suitable people and as you move into more advanced levels of management, this might include passing projects to more junior managers. Nonetheless, at first you need to resist the urge of getting involved in any work that isn’t within your remit as a manager and you have to discipline yourself to do this. The crucial thing is to put trust in the people working beneath you and if this requires some training, it is worthwhile since it will help with your time management in the long term.

Time management begins with organizing what must be done, usually in the form of an ordered to do list. This does not mean just arbitrarily listing varied tasks and not giving a great deal of thought to the process. Be sure your tasks are arranged in order by priority, but not without noting the deadlines that have been set for the completion of each. Because things will certainly crop up that have to be done more immediately, you must have some flexibility included in your list.

A specific desk policy is yet another good habit to develop since this will help you concentrate on the task in hand without being distracted by any other paperwork. Having a personal assistant, if it is possible, who can take care of filing and retrieving your documents in a just in time way can be a priceless aid to your time management. Having the ability to concentrate on one thing at any given time is a way to make sure you are getting the most out of your day. Whenever things go awry, you need to be able to choose what to address right away and what can wait for your current task to be finished. If you’re able to, schedule separate time for any discussions with personnel and have a clear policy that people can follow to know when you are available to speak with.

You’re the manager and your time management example would be emulated by those beneath you, so set a good, disciplined time management example.

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